Are you an entrepreneur? a small business owner? Are you considering replacing your analog or legacy phone system with VoIP? Perhaps you have heard about VoIP but are unsure if it is right for you. This article will help explain why a VoIP Phone System is inevitable choice for a small business.
Although small business voip services can get numerous benefits from using an appropriate VoIP Phone System. Here we have listed the 7 top Small Business VoIP Benefits you should know as a small business owner.
1 – Save Money
Initial investment, installation, ongoing management and maintenance all contribute to a much lower total cost of ownership for VoIP Phone Systems as compared to Legacy Phone Systems for even a basic feature set. Cost Savings begin with the consolidation of data and voice onto a single network. The savings continue with simplified management and maintenance of the network and phone system. Small Business Voip Services also enable savings in other areas including lower phone bills and more productivity.
2 – Enhance Productivity
Small business voip services opens up an array of new productivity enhancing features to make communication more efficient. For example, features like Unified Communication, Virtual Numbers, Voicemail to Email, User Presence, Find-Me Follow-Me, Web integration, etc. are only possible on a VoIP Phone System.
With unified messaging, voicemail messages are delivered to user’s email inbox. 3CX Phone System for Windows is a revolutionary IP PBX that delivers unified communications technology by merging voice and data networks, allowing businesses to simplify real time delivery of information and ensure ease of use.
3 – Easier Management
Many VoIP systems offer a user-friendly web-based interface for managing users, call settings, and features. This greatly reduces the need for expensive support calls and site visits. Many systems are even remotely configurable and manageable. So you can do it all yourself with relative ease or let a VoIP professional do it all remotely. That’s right, no truck roll!
4 – Business System Integration
Many VoIP systems can be integrated with business applications like Customer Relationship Management and Contact Management software such as Salesforce.com, Microsoft Dynamics and Microsoft Outlook to name a few. This enables features like Click to Call and Screen Pops. For example, a Sales Rep picks up a call and within seconds the caller’s order history pops up on the screen enabling the Sales Rep to see the customer’s past buying history and make the right pitch. This greatly helps enhance the customer’s experience resulting in higher satisfaction and more repeat sales.
5 – Grow Easily
Since many VoIP Phone Systems are now software based, they are very easy to grow even if system capacity is exhausted. Simple additions like adding phone lines, extensions, or features on a VoIP Phone System is very easy. In most cases, this can be done with a few mouse clicks. This ensures that no matter how your business grows, you can quickly scale your VoIP Phone System to avoid lost opportunities.
6 – Built-in Mobility
Most VoIP Phone Systems offer some form of mobility. Users can take the office wherever they go by accessing their VoIP phone from any Internet connection. Mobile users can check voicemail via email, call company extensions for free, and make long-distance calls from the work extension instead of the mobile. For example, the 3CX Windows Phone System offers 3CX Phone, a phone app that can run on iPhone, Android and Windows to allow you to take your extension with you virtually anywhere.
Another aspect of mobility is when you have to move your office or room to a new location. Moving or re-arranging desktop phones within an office is simply a matter of unplugging the phone set and moving it to a different network outlet. When moving to a new location, it is also much easier to move a VoIP system as there is usually no need to involve the Telco, and pay for technician site visits and rewiring. Also phone number limitations due to location are a non-issue with small business voip services .
7 – Telco Friendly
If you are concerned about existing phone lines and more importantly your phone numbers that are published everywhere, there is a solution. VoIP Phone Systems can be Telco friendly to allow you to continue to use existing land lines with your new VoIP Phone System. VoIP Phone Lines are also available that will allow you to cut the cord with the Telco while retaining your existing phones numbers. VoIP does not have to be an all or nothing solution.
If you are still not sure that a VoIP Phone System can really benefit your business, please do not hesitate to contact us for further assistance. We have an exclusive offer for small businesses who want to switch to VoIP Phone system (with enterprise features) for as low as $1785 or $70/month with one year long distance included.